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Customer service Engagement Training & Development

A Manager’s Guide on How to Cope When Team Efforts are Taken For Granted

I had an interesting discussion with a colleague who manages an internal service department for a medium-sized organization. She’s a supportive manager whose team takes pride in providing quality service to internal clients. However, she finds it a challenge to keep her employees at the top of their game when some internal clients are unappreciative of their efforts. Part of her dilemma is rooted in an organizational culture where administrative support is taken for granted.

She and her team acknowledge the situation and focus on how to work effectively within – and despite – the culture. She also encourages employees to rise to the challenge of working with unappreciative clients. Yet there are still occasions when team members find it hard to muster enthusiasm to serve such clients.

You can’t fake it and other important tips
How does she continue to motivate her team? She knows she can’t fake her own engagement, so she starts by staying positive. She also focuses on how she can best support her team and internal clients with the following actions:

  • Keep the “big picture” front and center by reminding employees how they support the department’s mission and contribute to the organization’s mission in the process.
  • Engage employees in sharing what works to keep them motivated, such as providing peer support and finding the humor in their experiences and ways to safely blow off steam. This is done regularly in staff meetings and when difficult situations arise.
  • Share and reinforce client service success stories with the manager’s boss as well as with the team itself.
  • Acknowledge those clients who are appreciative of staff efforts, while also diplomatically standing up for employees dealing with difficult clients.
  • Maintain a positive culture within the department that values both clients AND team members.
  • Continue to acknowledge and recognize employee efforts with little gifts, food, and ongoing professional development.

Just as importantly, she models and reinforces what Chip Bell describes in his new book, Kaleidoscope:

“We are what we serve to others. It is our signature that sums us up each time a customer is on the receiving end of our efforts. And your customers remember how you served long after they have forgotten what you served! How can you deliver service in a fashion that says, ‘This is me, and it is my very best gift to you?'”

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Engagement

How Will You Honor Your Employees on Recognition Day?

Recognizing and affirming employee value is critical to creating and sustaining employee engagement. And while workplace recognition should be a no-brainer, Gallup research found otherwise. According to Gallup practice manager Annamarie Mann and researcher Nate Dvorak, ” … only one in three U.S. workers strongly agree that they received recognition or praise for doing good work in the past seven days. At any given company, it’s not uncommon for employees to feel that their best efforts are routinely ignored. Further, employees who do not feel adequately recognized are twice as likely to say they’ll quit in the next year.”

For managers who need an extra push when it comes to recognition, get ready for national Recognition Day, Friday, March 3, 2017. This special holiday is observed annually on the first Friday in March that 1) serves as be a springboard for those starting to get serious about the importance of recognition, and 2) enables those who value recognition to do something extra for their employees.

Effective recognition is authentic and genuine — it doesn’t work if it’s forced. If you’re serious about recognizing your employees, have fun with it and know that it doesn’t have to be expensive or time consuming. Your can find many great ideas here to celebrate Recognition Day and throughout the year:

Creative Ideas Abound as Recognition Day 2017 Approaches

51 Employee Appreciation Day Ideas That Won’t Break The Bank

Validation isn’t a once-and-done effort. Everyone needs to know that our work matters … that we matter.  How will you recognize your employees this Recognition day to let them know that they matter?

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Engagement

What to Look for When Replacing a Manager

A colleague expressed frustration about a corporate search that took nearly a year to replace a department head. It takes time to bring in the right person, and urgency takes a back seat to finding the right fit.

The challenge, however, is getting through the process as employees cope with the “temporary” void feeling uncertain and even anxious about their manager’s replacement. Change can be scary given the unknown of the newcomer’s personality and agenda, particularly if the new manager comes from outside the organization.

That’s why it’s important to remember the words spoken by the wise knight in Indiana Jones’ The Last Crusade: “choose wisely.”

If you’re in a position to select a manager’s replacement, consider the type of engaging manager recommended by thought leader and academic Henry Mintzberg in his classic article “Managing Quietly.” He describes managers who:

  • Inspire rather than empower their people by creating a culture with “conditions that foster openness and release energy” so that “empowerment is taken for granted.”
  • Care for their organizations by spending more time “preventing problems than fixing them, because they know enough to know when and how to intervene.”
  • Infuse change so that it “seeps in slowly, steadily, profoundly” instead of dramatically so “everyone takes responsibility for making sure that serious changes take hold.”

For executives, search committees, and HR staff tasked with filling managers’ positions, you don’t want it said that you “chose poorly.”

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Engagement

Employee Engagement: When the Employee Just Doesn’t Feel It

Why is it that even in companies with a positive, engaged culture, there’s no guarantee all employees will be fully engaged?

The answer has to do with who’s ultimately responsible for employee engagement – a responsibility shared by employees and their employers.

  • Employers are responsible for creating and maintaining an engaging workplace where employees want to and are enabled do their best work.
  • Employees are equally responsible for their own engagement in that they need to show up on the job ready, willing, and able to do their best work.

So what happens when an employee doesn’t feel engaged in an engaging culture?

Barbara Berger, Career Wellness Partners
Barbara Berger, Career Wellness Partners

That’s what I asked Barbara Berger, hiring manager and certified career coach with Career Wellness Partners. Her mission is to expand the (often neglected) employee side of the employee engagement conversation by challenging individuals to take responsibility for their own motivation and career evolution. She has experience working with people in all stages of their careers: students, early professionals, mid-career job changes, and second acts.

According to Barbara, four primary situational factors contribute to employees no longer feeling engaged:

  • Poor job fit or career choice
  • Feeling they’ve outgrown their position within the company
  • Personal issues or life events, such as health or family crises, divorce, elder care responsibilities, etc.
  • Work is good, company is good, boss is intolerable.

QSM: What do you suggest to employees dealing with one or more of these situations?

Barbara: Speaking generally, regardless of the factor, an employee needs three things to return to engagement (or find engagement in the first place).

  1. Awareness – This means doing the self-assessment work to get to the root cause of the disconnect. This is the inward-facing, honest evaluation that begins to bring clarity to the situation. A hard look at strengths, skills, values, and interests, etc.
  2. Commitment – A commitment to doing whatever it takes to get back on the road to a connection with their career. It’s really a commitment to themselves that they won’t tolerate this level of disengagement and a promise to do their fair share of the work required to get it back on track.
  3. Action – Taking meaningful steps to create opportunities for change. Just thinking and complaining about the situation keeps employees in victim mode and on the sidelines rather than actively finding ways to inspire engagement for themselves.

QSM: In your experience, what else is involved in helping employees re-engage?

Barbara:  Each situational factor that impacts individual engagement brings its own considerations that are unique to the individual and his or her particular circumstances. When working with clients who fall into one of the above categories, there are things to take into consideration like:

  • The stage of career the employee is in
  • The level of commitment by the current company to fostering an atmosphere of engagement
  • The comfort level of having career development discussions with the boss (usually directly proportional to the company’s commitment cited above)
  • And, of course, the employee’s personal financial situation if considering making significant changes based on feeling disengaged.

It is when an employee is feeling disengaged that it can be most beneficial to take part in engagement opportunities the company provides. Even though it takes more energy at these times, I encourage disengaged clients to use everything available to create a spark of interest and create an atmosphere where transformational events can occur.

QSM: To learn more, please check out the Career Wellness Partners blogThank you, Barbara!

 

 

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Engagement

The Psychological Recession & Generational Engagement: Interview with Dr. Judith Bardwick

I don’t remember when I started reading (and frequently quoting) posts by Judith M. Bardwick, Ph.D., but I was hooked on her insight into employee and organizational development. A highly respected writer, consultant, and speaker, she is known for combining “cutting-edge psychological research with practical business applications to optimize organizational performance.”

I recently reached out to Dr. Bardwick and am honored to feature her here.

QSM: You wrote about the “psychological recession” nearly ten years ago to describe the work environment in your groundbreaking book, One Foot Out the Door: How to Combat the Psychological Recession That’s Alienating Employees and Hurting American BusinessWhat is the Psychological Recession, and why does it still matter? 

Judy: The Psychological Recession is a bleak feeling of vulnerability to bad forces that are too large for an individual to control or manage.  It can be triggered by individual events, i.e., losing your job, or huge events like the periodic recessions our economy falls into.  A Psychological Recession lasts much longer than the economic one because being/feeling depressed leads to greater feelings of being powerless and hapless.

A perfect example would be the endless reference to the Great Depression (and now the Great Recession) over several generations.  My grandparents raised it as a lesson for their children to be economically prudent and I was taught the same lesson by their children, who were my parents.  As a result, I pay bills quickly, never borrow money, and am never in debt.

One Foot Out the Door by Dr. Judy BardwickThe Psychological Recession matters a hell of a lot because the economy grows as a result of OPTIMISM and TRUST.  There is little or no trust of government or business in the face of a Psychological Recession and, equally powerful, there is PESSIMISM AND THEREFORE ECONOMIC CAUTION which means little or no investing because investing depends on being able to see the future in a positive light.

At the present time we have very large, very vulnerable groups of people including, especially, the long-term jobless or under-employed, recent college grads, uneducated low wage populations, and scariest of all, the previously successful middle class.

These phenomena were clearest first in developed economies and now include emerging economies.  At the present time, you can see the effects of expecting future blows and endless vulnerability world-wide in the general low levels of investment and the destructive growth of caution-creating bureaucratic regulations.

We need the bottle to be seen as half-FULL for nations to return to GDP growth levels of 3.5-4.00.

QSM: You’ve written extensively about optimizing organizational performance, advocating “the well being of employees has to be perceived not as a cost — but rather as an investment with a large pay-off.” Given little improvement in national studies on employee engagement, why are we making such little progress in increasing employee engagement? Also, what do you think is most important for the next generation of managers to know about building a workplace culture with employees based on trust, respect, and commitment?

Judy: I don’t see enough direct data to be certain of the answer but my sense of it is no employees are perceived as individuals and individuals want and need to be respected, included, and valued.

It’s my belief that most HR people and many executives define FAIRNESS as treating everyone identically.  When everyone gets the same benefits, same forms of recognition, same incentives … none of it has any value.  If someone believes they are making very significant contributions to the business of the business, and others make some contributions and some contribute nothing, and the organization does not differentiate between them, the result is resentment and anger followed by apathy.

You will notice that the actions are decided and directed by the employer with basically little or no input from the employee.  This is no way to make friends.

What people most want changes over a period of a decade or two depending on large part on the economy and the size of opportunity.  It was absolutely logical that the Great Generation, which experienced the Depression and WWII, greatest wish was for economic security, and the great companies gave employees security for life if they were loyal and stayed with the organization.  The next generation, the older boomers, took security for granted and most wanted opportunities to succeed, become autonomous and find meaning in their work.  Younger boomers looked for a balanced life as many parents were educated and women began to enter the professional labor force.

Following the Great Recession security reappears as hugely valuable.  There’s no surprise there.

There are other important motives at different times:  Before the Great Recession the Millennials wanted their coworkers to be their equals; they wanted their lifestyle to reflect their basic values so many businesses moved from an urban environment to a suburban or rural one.  They put flexibility high on their list because both parents were employed and their kids needed to be driven to school and other activities …

How do you know what’s most important to an INDIVIDUAL who also happens to be a member of a generation?  The fundamental answer you ask is, “What would make your life more satisfying or easier that we could help you with?”  That requires a trusting relationship between the questioner and the employee.

The question is open-ended. It provides no guidance or limit.  How could an organization handle an unlimited number of answers?  The answer is, if you think ABSTRACTLY, the number of things people most value will range from 1-3 in or following harder economic times and 3-6 when the economy is good and creating opportunities.  The vast majority of what people want most will fall into a limited number of categories.  Any organization can handle 6 kinds of categories.  And if someone asks for something impossible, say that and encourage an alternative.  And, the question might be posed every year or two because the answer can change.

For example, autonomy is highly desired when times are good.  What might that include?  How about having freedom about the time when you come to work and when you leave; having freedom to decide where you work or what you are working on; having time to create and initiate new projects; having freedom about the team you join or the members you invite to join the team you’re building.

Chapter 8 in my book, One Foot Out the Door, discusses CUSTOMIZATION at length.  But the take-home of this answer is while “WE” characterizes great teams and families, it is also necessary to recognize that there’s also always an “I” that needs to be recognized.  Customization is all about responding to “I”.  If an organization, or a family, or a group does that, Engagement and Commitment will soar.

QSM: As a business professional and academic, what do you think should be taught in schools – and in life – to prepare young people to be engaged and productive members in the workplace?

Judy:  I’ve been married twice.  My second husband was “a Mustang” in the military.  That means he started out as an 18 year old high school graduate who entered the Coast Guard as a black shoe sailor and rose to become a Captain (next rank is Admiral).  When we married he still had some of his high school books and I was amazed by their content.  He and the other students in his small, rural high school were required to think, comprehend, abstract, and write and talk at the college level.  And, in addition to the academic learning, they also mastered cooking and sewing, building and gardening, ethics and behavior.  When they graduated from high school they were ready to become responsible and independent adults.

What a difference a generation or two makes!

Young people today are generally vastly more skilled in using technology than their parents.  In that sense they’re sophisticated.  But personal development, taking on responsibility, being independent and inter-dependent is hit or miss.  They are very aware of what’s in and politically acceptable but they run in groups.  Real independence is as rare as divergent thinking.

Too many of our children and adolescents are much too coddled by parents and teachers.  They have too little freedom to explore and take risks and start developing confidence and resilience.  “Good” and “Bad” have lost their ethical power for behavioral guidance and have become too judgmental in this solely relative world of explanations and excuses.  “Selfies” are prized photographs because narcissism is endemic.  High School and College kids know nothing of America’s founding and its historic values.  Civics, Government, History and Geography are not addressed adequately or at all in many schools.  In general, there’s too little discipline imposed, much less self-developed, and there’s too much ignorance and lack of appreciation of what came before them.

In short, there’s not much perspective as a result of most contemporary education.

Most of what I’m talking about in terms of personal development is taught in places like Montessori schools and to some extent in charter schools.  But to a harrowing extent none of this is taught in most schools partly because the focus has shifted to national test scores.  While we certainly need all of our children to be able readers, writers and users of math, we also need them to grow up.  Much of that process now depends on parental models of behavior and rising expectations by parents of growing maturity, insight, autonomy, responsibility and empathy on the part of their children.

My brother and I grew up in a tiny village of 3 or 4 square blocks in New York City.  Most of the parents were immigrants, all of whom valued education as one of their highest priorities.  I don’t remember our parents helping us with our homework or supervising our play.  There were known rules and we pretty much obeyed them, and we certainly worked hard at meeting our parent’s unspoken expectations of behavior and achievement.  I don’t think we gave any of it much thought in the sense that our friend’s parents had the same rules and high expectations.  And in our little village, everyone knew everything about everyone.

Without the support of institutions like schools, churches, and neighborhoods where many people know each other and each other’s children, optimizing your child’s academic and personal development is an enormous burden on parents. Changing the circumstances of academic and personal learning will require a major shift in cultural values and priorities.  Unfortunately, but frequently, that kind of huge change needs things to get worse before there is any way they can get better.

QSM: Thank you, Judy!

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Engagement Training & Development

What’s the Matter with Management? It’s Not What You Think

Actually, the question should be “What’s the matter with managing?” as I’m hearing from more colleagues who tell me they still love their work, but they dislike the managing people part.

I shared my concern about this with Mary Theresa Taglang (MT), who has a background in HR and is now the Director of Lehigh University’s Master of Science in Management program. We talked about what MT called “the seismic economic shift that began with outsourcing and hit its zenith in 2008 when the economy soured and many experienced managers were let go and replaced with younger, cheaper and inexperienced managers focusing only on the bottom line.”

We also discussed:

  • the decline and continued lack of corporate America’s investment in management development that’s still considered “soft-skills” training
  • technology that allows for more communication and task efficiency that also results in unrealistic demands of being available to work 24/7
  • mixed generations who multi-task and communicate differently
  • the ongoing stress of changing priorities, budget challenges, and internal politics
  • the resulting frustration of experienced managers who are tired of it all and not yet able to retire.

We could spend hours lamenting what’s the matter with managing these days, but my concern is the message we’re sending to young professionals. How do we keep from discouraging prospective managers? Based on her overall career experience, MT was both candid and realistic in her response: “Suck it up or go out on your own. That’s the only way to be in control of your own destiny.”

Yes, people interested in management roles need go in with their eyes wide open. In addition, what else can be done to better prepare people for the workplace – in both managerial and non-managerial roles? Your thoughts, please.

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Engagement

What’s So Funny About Employee Engagement?

Plenty, if you’re cynical about it. And such cynicism is not surprising given how many employees endure lame attempts to improve engagement. For example:

  • Providing a special lunch for employees as a token employee appreciation event.
  • Conducting periodic employee engagement or satisfaction surveys with little or no follow-up.
  • Creating an HR or cross-company employee committee to provide recommendations to improve engagement with limited authority or budget to make anything meaningful happen.

E. L. Kersten, founder of Despair, Inc. has built a successful business based on ineffective efforts to better motivate and engage employees. A sample of his anti-motivational messages from his DEMOTIVATOR® products include:

  • “Worth: Just because you’re necessary doesn’t mean you’re important.”
  • “Get to Work: You aren’t being paid to believe in the power of  your dreams.”
  • “Motivation: If a pretty poster and a cute saying are all it takes to motivate you, you probably have a very easy job. The kind robots will be doing soon.”
  • Demotivation: Sometimes the best solution to morale problems is just to fire all of the unhappy people.

I admit I enjoy the humor in Kersten’s satire. I also recognize that Despair, Inc. wouldn’t be successful if it didn’t resonate with people.

Yes, it’s easy to make fun of employee engagement based on how companies approach it. It’s also a critical reminder that effective employee engagement is a serious business.

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Customer service Engagement

Companies Get Lucky (?) with Partial Engagement

“I love working with my customers. They’re what keep me engaged. Can’t say I feel the same about the company I work for.”

“I’m upset by the lack of professionalism in my office. Co-workers dress sloppily. They curse in the office and don’t seem to take work seriously.  What keeps me going are the conversations I have with my counterparts in other offices.”

These highlight discussions I had recently with business professionals in different fields. I’ve heard similar sentiments from employees who stay engaged for the satisfaction of working with their customers and/or co-workers. According to a TINYPulse study on engagement and organizational culture, “Peers and camaraderie are the number one reason employees go the extra mile … not the money. Camaraderie plays the true motivating role in encouraging employees to outperform expectations.

Enjoying their work with co-workers and customers is key to employees being engaged, but it’s not enough. Total engagement happens when employees connect on three fundamental levels:

  • with the organization itself  – when employees understand the organization’s purpose and strategy, including knowing where they fit in and what’s expected of them.
  • with customers – when employees know who the customers are and what is important to them so employees can better serve them.
  • with fellow employees – when employees also understand and respect how everyone’s work is interconnected in achieving organizational goals.

The people I spoke to acknowledged they’re not disengaged, just partially engaged. How fortunate for their employers. But I can’t help wondering how much better they and their respective companies would be if they were fully engaged on all levels.

As Meatloaf sang, “two out of three ain’t bad.”  Or is it?

 

 

 

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Engagement

There’s No “Me” in Leadership

I spoke recently with a colleague about the organizational damage done by CEOs whose egos outweigh their management and people skills. Rather than creating a legacy of their greatness, these executives often leave a toxic workplace in their wake.

“If a leader with a big ego and threatening manner takes over, employees become focused on satisfying the leader instead of focusing on the organization’s mission. … Big threatening egos produce apathy as they focus on the ‘me’ instead of ‘we.’  They refocus most people on protecting themselves from the wrath of egos. Hardly the path to success.”  Kate Nasser in a post about leadership.

Ultimately, as my colleague pointed out, “The organization’s culture should be bigger than any one person.” The good news is most organizations are resilient and can survive such executives.

But at what cost?

The fallout is low morale, high disengagement, and high turnover that result in a weakened internal brand struggling to retain or attract talent. With the right leader in place, however, the organization can recover.

It just takes a lot longer for employees who had to suffer through the former CEO’s reign of terror.

 

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Engagement Training & Development

Don’t Discount the New Year for Employee Engagement

Every four years it happens in the U.S. – a presidential election. Too often, it’s also an excuse companies use to withhold spending based on an uncertain outcome: “We’re afraid to invest in new initiatives until we know what’s going to happen in Washington, DC.”

This wait-and-see attitude carries over into cutbacks on hiring, training & development and, ultimately, engagement. The result is a double whammy for employees — besides feeling anxious over the new year’s uncertainty, they also become frustrated with limited-to-nonexistent options for their development as the organization goes into a holding pattern. Who wants to work for a company that isn’t moving forward?

“Progress always involves risks. You can’t steal second base and keep your foot on first base.” – Frederick B. Wilcox

Uncertainty is a fact of life, regardless of what’s scheduled to occur in any given year. Holding the line by not investing in employee recruitment and ongoing development may seem like a safe strategy, but it’s also a risky one that can negatively impact employee engagement and the internal brand. Think of the opportunities such a strategy opens up for competitors who aren’t afraid to devote resources to support their employees.

No one can predict the future, other than knowing it will change. Like an ostrich with its head in the sand, hiding isn’t a viable option for business and brand success.

“He that will not sail till all dangers are over must never put to sea.” – Thomas Fuller