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Engagement Training & Development

Best Lessons from Bad Bosses-Part 2

We all love great bosses and hate the bad ones. The only upside to a bad boss is what we learn from our experience working with that person: primarily what not to do and, occasionally, what to do.

Following up my previous post on lessons learned from bad bosses, here is more great advice shared by colleagues.

Understand Who’s Important

The best lesson I learned from a bad boss is — to kiss your subordinates’ butts. Put another way, be of service and work for YOUR TEAM instead of the other way around. You need your team to get things done. If you are there for them when they need you, they will be there for YOU. So, for example, if one of your team members needs an extra day off or a little resource boost on a project and you deliver, they are far more likely to help you when you need to pull together a presentation for YOUR boss.

A lot of bad bosses get it reversed. They are busy ingratiating themselves to THEIR boss and treating their staff like dirt. My favorite and best boss taught me this lesson in a big way. In some ways it felt like he worked for me. Whenever I needed resources or him to push something through the system, he was there. This was a huge help in my being successful. This also meant that when he came to my office on a Friday at 4:30 p.m. begging for help on his board presentation — you KNOW I was there, and happy to do it. — Ivana S. Taylor, Small Business Influencer, DIYMarketers.com
A Bad Boss Can Do Something Right

I learned that sometimes the rules need to be broken when something important needs to be done. Not unethically, but when a rule designed to solve one problem, creates a barrier to success, it can be the right decision to do the wrong thing.

We had a process whereby a certain form needed to be filled out. It was a form designed and created 40 year earlier by the founder when there was maybe 100 employees. We had over 2,000 at the time and the form was no longer needed. But no one wanted to stop using it because they feared the repurcussions. My bad boss simply stopped using the form. Two years later someone asked about the forms and he played stupid. We never had to do the form again. Nothing fell apart. Nothing stopped working. The world went on without it.

Lesson: The requirements of the past can stop you from creating a future. — Paul Hebert, consultant/speaker/writer for engagement, incentives and rewards

Don’t Ignore the Value of Engaged Employees

  1. Recognize the fundamental economics of having engaged employees, customers, channel partners, and communities, which is that: companies with highly engaged audiences relationships do better financially than the average company; relationships with customers and talent are a company’s biggest financial and brand equity asset; and disengagement has hard costs in terms of turnover, lower productivity, poor service, more accidents, less healthy people, and legal suits that can have a significant effect on the bottom line and brand equity.

  2. Empower and value people, rather than control them and treat them like statistics: people who feel empowered, act like owners and watch your back — people who feel controlled, act like slaves.

  3. Do as Tom Peters said:  “Manage by walking around.”  — Bruce Bolger, Managing Director, Enterprise Engagement Alliance

You Can’t Fake It + Other Important Lessons

  • Playing politics never pays — It’s shallow, transparent and short-sighted.  It may help you win the day, but it will lose you a ton of respect long-term with peers, superiors and subordinates.

  • Communicate clearly (not in code) — There’s no excuse for allowing ambiguity to cloud judgment, direction or execution. If your style of management is to expect your team to predict or guess what you mean and want, that’s terrible leadership. Not all news is good news, but people want clarity, not innuendos.

  • Invest time with your team — Absentee management never works. You can’t hide behind emails. And it’s never a good idea to look annoyed when one of your team members wants to see you or ask you a question. Successful management requires time, it requires an investment in spending time with your team to make them better, allow them to become more autonomous and productive. That just takes time, but it creates results, loyalty and longevity (for you and for them).

  • Superficial optics will backfire — This particular boss told us she wanted us to be at our desks as much as possible, so that people walking by would see how hard we are working. She literally said that to us. You can imagine what that did to her credibility.  — Matt Heinz, president, Heinz Marketing, Inc.

Special thanks to Ivana Taylor, Paul Hebert, Bruce Bolger, and Matt Heinz for sharing their lessons learned from bad bosses.

You’re invited to share
What lessons did you learn from your experience with a bad boss?

 

Categories
Engagement Training & Development

Best Lessons from Bad Bosses-Part 1

This post is inspired by Boss’s Day. I hope you’re fortunate to work with a really good boss. If not, take heart – there are valuable lessons you can learn from your experience.

I asked several colleagues to share their best lessons from bad bosses. Here are their horror stories and lessons learned.

It’s Just as Easy to Demoralize a Team as It is to Build Them Up

I had a boss who decided to change his Windows start-up theme to be Full Metal Jacket. On startup and shutdown, his computer would remind us that we were all equally worthless. After he quit, employees from around the company remarked how happy they were he was gone. The new manager removed all themes from his machine, and found more positive themes for his team to use on their computers. He also made a point of managing by walking around, and thanked his employees often for the effort they put in to make customers happy.

Both took the same amount of time and effort. One built the team up and found them recognized for customer service every year for the next 10 years. One tore the team down and made the rest of the department look down on the team, as if the manager thought they were useless, they knew they could treat them badly too.  — Phil Gerbyshak, Social Selling Training and Social Media Strategist
Blind Siding an Employee Doesn’t Help
One particularly bad boss I once had many years ago suddenly turned on me. It came “out of the blue.” I had been a “star” one moment, and the next I could do nothing right in her eyes. It did not end well for me. Here are a few of the lessons I learned:
  • Stay alert to the proverbial “handwriting on the wall.” There may have been signals I was missing. Like a drop off in communication from the boss.
  • Keep your boss in the loop at all times on everything you are doing. Run the risk of over-communicating, especially if you suspect something is “up.”
  • Determine what your boss’ priorities are and get into alignment with them. Do whatever you can to support your boss. And make her “look good.”
  • Be professional, personable, and positive at all times. Be accountable. Deliver with excellence to your clients. That way, if the tables turn on you, you can walk out the door with your head held high, knowing that “it was not about you.”
  • Sometimes the power plays that happen in a corporate environment result in some folks winning, and other folks coming out with the short end of the stick.  — Terrence Seamon, author of “To Your Success!” guide for transitioners; “Lead the Way” leader’s guide to engagement; and “Change for the Better” change agent’s guide to improvement.

How NOT to Treat an Employee

I think my lesson is (was) that the fastest way to kill enthusiasm and commitment in young talent (or even older talent for that matter) is for the boss to publicly humiliate someone in front of others, when the someone had only good intent and was trying to do their job. We all have to learn, we all make mistakes, we all need coaching and guidance. But there is a right way to handle ‘teaching moments’ and a wrong way.

When I was a young, aspiring channel marketing manager at a small software company, I worked for a Sales and Marketing VP who was promoted too fast and not mature enough for his role. He had no patience or interest in the details of actually making a business run. When on several occasions I asked questions in group sales meetings that he thought were stupid, uninformed or otherwise too tedious, he delivered stinging, humiliating responses to me – a young female – in front of a room full of mostly men sales reps. I grew to hate him, and the bitterness and resentment I felt is still called up writing this, almost 20 years after the fact. The channels business for that company also failed, because the leader in charge of it would not do what it would take to make it a success, and my own sense of urgency about taking care of channel partners certainly took a hit after my experiences with this guy. It took a long time to overcome that feeling and fear of opening my mouth in meetings. — Owner of a Strategic Communications Consulting business

Special thanks to Phil Gerbyshak, Terry Seamon, and a colleague (who’s still so traumatized by her bad boss experience that she wished to remain anonymous) for contributing to this post.

I’ll have more great lessons to share in my next post, so stay tuned …

 

 

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Engagement

Overcoming Intention Deficit in the Workplace

Move aside attention deficit – not the clinical kind but the one found in the workplace where people are overwhelmed and/or distracted by constant communication from too many directives, emails, text messages, phone calls, social media, etc.

A serious consequence of this distraction is intention deficit, or more aptly, intentional deficit. It’s not that managers and employees lack intention – defined as “a determination to act in a certain way.” What they often lack is the actual doing or proactive follow through of an intention particularly when it comes to strategic or business-specific planning, special problem-solving, idea-sharing, and training/development. I hear about it from my clients, workshop attendees, and colleagues: they know what needs to be done but they’re so overwhelmed they’re not always able to follow through or follow up on their efforts. They tell me they’re so busy putting out fires that they don’t have the time to prevent most of them in the first place.

Being intentional involves:

  1. Focus and clarity – clearly knowing what one needs to do and why, and
  2. Deliberate thought and action – investing the time to make it happen.

Here are several ways to overcome intention deficit in each of these areas.

Focus and clarity

  • Explain your organization’s purpose and direction; i.e, your mission, goals, strategy, and rationale.
  • Clearly communicate what’s expected of employees to achieve those goals.
  • Reinforce the above often – including any changes in direction and strategy – and share progress/results so people stay on track or can adjust accordingly.

“The biggest lesson has been the importance of constantly repeating the mission. It means spending meaningful time with everyone that joins, even if that’s in a group setting. It means bringing the team together every week to talk about all of our projects, progress, and vision. Most importantly: It means focus, to keep everybody moving in the same direction.” David Karp, Tumblr CEO

Deliberate thought and action

  • Commit to and invest the time to accomplish what needs to be done in special meetings or retreats for planning, problem-solving, idea-sharing, or training.
  • Create a comfortable climate that encourages nonjudgmental thinking and discussion. It’s important to disconnect yourself and others from any technology that diverts your attention such as cell phones, email, and social media. (Note: This may be difficult for some people who are always plugged in. Remind them that the messages, emails, tweets, and posts will still be there.)
  • Know the end goal – what you’re trying to accomplish in a special session – while also staying mission-focused.
  • Set up appropriate “next steps” – such as interim or progress report(s), resulting strategic or action plan(s), additional meeting(s) – and just do it.

Staff members brought together for a specific purpose in a setting with minimal distractions tell me they’re better able to focus on the topic at hand. An added benefit of participating in a well-run intentional session is that employees appreciate the opportunity to work with their colleagues in a face-to-face setting, especially in silo’d organizations.

Focused attention and intention. Communication and collaboration among employees. The ability to move forward and/or resolve issues. What are you waiting for?

“Never mistake motion for action.”  Ernest Hemingway

 

 

Categories
Engagement

Foundation for a Decent Workplace

In my research on dysfunctional workplace cultures, a LinkedIn connection shared the following “Ten Commandments of the Workplace” that can be honored by both employees and employers. [Special thanks to James Dodds for bringing this to my attention.]

Ten Commandments of the Workplace

  1. You have the right to be treated with respect and the responsibility to respect others.
  2. You have the right to be treated fairly and the responsibility to treat others fairly.
  3. You have the responsibility to respect the rights and needs of others.
  4. You have the right to a work environment that is free of distractions.
  5. You acknowledge that change is difficult and necessary.
  6. You acknowledge that errors are often the symptoms of a larger problem, and not the problem itself, and work to find better solutions.
  7. You acknowledge that employees are part of the solution, not the problem.
  8. You acknowledge that while blame is easy, finding the right answer is hard.
  9. You acknowledge that finding the best answer often requires everyone being involved.
  10. You acknowledge that while customers come first, they may not always be right.

Source: The Three Legged Table: Why Every Employee Matters by Brian James.

If you find yourself needing to fix a dysfunctional work environment, this is a good place to start.

 

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Customer service Engagement Training & Development

5 Tips to Keep Employees Engaged During the Holidays

The last few weeks of the calendar year can be stressful in the workplace as people become distracted preparing for the holidays. Employees can be overwhelmed with year-end reporting and planning deadlines just as everyone else seems to be using up the last of their vacation days. And those at work may be so into the holiday frenzy that they’ve mentally checked out.

Here are five ways managers can help employees stay on-task and engaged during the holiday season.

  • Keep employees mission-focused, customer-focused, and connected.
    Respectfully remind employees how year-end projects and planning are critical to your company’s mission and goals. Make time to recognize employees’ individual and collective efforts in taking care of customers and each other as the year winds down.
  • Acknowledge and alleviate seasonal stresses.
    Consider what you can do ahead of time to minimize year-end pressures such as starting your business planning cycle earlier (if feasible) to avoid a planning crunch when fewer people are at work. Or schedule the employee holiday lunch or dinner party in January when there are fewer social activities; this also gives employees something to look forward to after the holidays.
  • Ask employees to share their ideas.
    Go to the source and solicit suggestions from your employees as to what might be done to improve productivity during this time of year — whether in a special discussion at staff meetings or as a project for a designated employee task force.
  • Inspire and de-stress.
    • Invite employees to share with each other how they cope with seasonal work stress … the funniest holiday situation they’ve encountered at work … how they successfully defused a difficult situation with a customer, etc.
    • Give-back to the community by volunteering time as a group to work in a food bank or collect gifts for needy families. To keep such an activity from creating more stress, however, employee involvement must be voluntary with no management or peer pressure regarding time and financial contributions.
    • While bringing holiday sweets to the office is welcome by many, also consider healthy ways to reduce stress. For example, a licensed massage therapist can be hired on-site to provide 10-15 minute back massages for employees or a yoga instructor can lead mini-meditation sessions.
  • Patience, patience, patience.
    Keep in mind the end of the year can be a challenging time for everyone: you, your customers, employees, colleagues, and business partners.

Try one or more of these ideas to help get through the season. When you find what works, you can apply it next year when you go through this all over again. Happy Holidays!

Categories
Engagement Training & Development

Please Pay Attention If You Really Want to Learn: Guidelines for Respectful Engagement

The multi-tasking attendee is a challenge for professional speakers and trainers. So whenever I give a training workshop or conference presentation, I respectfully request my audiences’ complete attention so they can fully engage in discussion and applied learning.

Attendees who are focused during the session benefit from new and/or reinforced knowledge, insight, and ideas – individually as well as collectively. As the presenter, I benefit from an attentive audience that actively participates by asking questions for clarification or elaboration and sharing their ideas and experiences – all contributing to a dynamic session. I bring my professional skills and dedication to help my audiences get the most they can from my sessions so their time is well-spent. Recognizing that learning is a dual responsibility between a speaker/trainer and attendee, here’s what I ask of my audiences in return.

Attendee Guidelines for Respectful Engagement

  • Please bring your complete attention so you can fully engage in discussion and be able to apply the information and ideas to your organization.
  • Out of professional and personal courtesy to everyone in the audience, please silence your cell phone.
  • If you know in advance that you might be contacted during the session – for example, you’re waiting for an important message from your boss or key customer – then please keep your phone on vibrate and attend to it quietly; leave the room, if necessary.
  • If  you’re alerted by an emergency call or text from a family member or someone at work, please excuse yourself quietly and leave the room to do what you need to do. If you’re unable to return to the session, consider getting in touch with me afterwards (via email or phone call) to let me you had to leave for this reason.
  • Please refrain from sharing session content during the session. If you want to tweet an idea or learning takeaway, please wait until a break or after the session. In the meantime, you’ll be able to better digest the ideas discussed, including how you might actually apply them to your business/situation. (Note: This guideline will vary depending on session-content. Many of my colleagues who speak on social media topics encourage in-session tweeting.)
  • If you find you’re not interested in the topic and are inclined to email, text, or check your social media networks, I prefer you leave the session to avoid wasting your time.

Pay attention if you really want to learn, and avoid multitasking that distracts you and those around you.

“If I have ever made any valuable discoveries, it has been owing more to patient attention than to any other talent.”  – Sir Isaac Newton

 

Categories
Customer service Engagement Training & Development

Great Customer Service Quotes for Training

“It’s risky to underestimate the benefit of exceptional [customer] service; it’s equally risky to overestimate the level of customer service that you are currently providing.” Unknown

I often use this quote in the beginning of my customer-focus workshops to engage attendees on the impact of customer service in their organizations. Discussion is based on addressing these questions: Who defines quality customer service? How is it measured? To what degree is your company truly customer-centric? etc. learn_and_share

Another approach to foster discussion and idea-exchange is to add the words “How do you …?” at the beginning of each of these customer-centric guidelines from Diana LaSalle:

  • See who you are and what you offer through the customer’s eyes.
  • Consider the well-being of the customer in all decisions.
  • Train and trust employees to care for customers in the moment.
  • Anticipate customers’ needs by continually striving to improve their experiences.

You can also use the following quotes as a springboard to talk about the importance of taking care of customers:

  • “The easiest way to turn a service into an experience is to provide poor service – thus creating an memorable encounter of the unpleasant kind.” B. Joseph Pine II and James H. Gilmore, The Experience Economy
  • “Customers care about the degree to which you respect and value their business … If you provide customers with clues that you don’t value their business, then all the customer satisfaction in the world won’t help you.”  David C. Lineweber
  • “Technology has evened quality; hardware is all the same. The difference is how you treat customers. If you treat them well, they’ll love your product. If you treat them poorly, they’ll find 100 things wrong.” Lee Iacocca

I welcome your favorite quotes and suggestions for using them in staff development.

 

 

 

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Engagement

Sage Advice for Dealing with Management Turnover

Senior and middle managers leave organizations for many reasons: poor performance, management or board conflicts, retirement, health issues, new opportunities, etc.  The euphoria or disappointment felt by employees soon gives way to uncertainty and anxiety regarding the manager’s replacement if s/he is brought in from another organization. Change can be scary, especially given the unknown of the newcomer’s personality and agenda.

That’s why it’s important to remember the words spoken by the wise knight in Indiana Jones’  The Last Crusade: “choose wisely.”

If you’re in a position to select a manager’s replacement, consider the type of manager recommended by thought leader and academic Henry Mintzberg in his classic (1999) article “Managing Quietly.” He describes managers that:

  • Inspire rather than empower their people by creating a culture with “conditions that foster openness and release energy” so that “empowerment is taken for granted.”
  • Care for their organizations by spending more time “preventing problems than fixing them, because they know enough to know when and how to intervene.”
  • Infuse change so that it “seeps in slowly, steadily, profoundly” instead of dramatically so “everyone takes responsibility for making sure that serious changes take hold.”

For executives and search committees tasked with filling managers’ positions, you don’t want it said that you “chose poorly.”

 

Categories
Engagement

What Employees Say About What Matters in the Workplace

For insight on employee engagement, check out the 2014 Employees’ Choice Awards of the Best Places to Work recently announced by Glassdoor. These awards “are determined using feedback employees have shared on Glassdoor throughout the past year. Employees complete an anonymous company review survey that captures their overall job and company satisfaction, along with sentiment toward career opportunities, compensation & benefits, work-life balance, senior leadership and more.”

Glassdoor is a site that provides employees a safe place to share their views. To avoid being a venting site for disgruntled employees, Glassdoor provides guidelines to encourage balanced content rather than singularly negative feedback. In addition, the site attracts job seekers with job listings and company information that includes voluntary feedback from former employees, current employees, and job candidates going through the interviewing and hiring process.

Besides appealing to employees and job candidates, Glassdoor’s site can also be a great resource for employers. Here’s why:

For better understanding employee engagement

Glassdoor’s best-places-to-work list shares employee feedback (pro and con) about the workplace. I recommend it to employers who want to improve employee engagement and don’t know where to begin. They can find information and comments about the award winners to learn what general practices employees consider important and then adapt and/or apply their findings in their own company engagement surveys.

For better understanding your employer brand

HR and marketing professionals can look for their company’s profile on Glassdoor’s site to learn what current and prospective employees are candidly saying about their company’s internal brand. Think of it as a centralized listening post for employee feedback on the workplace – maybe even your own company’s workplace. Don’t you want to know what your employees and prospects are telling others about you?

 

 

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Featured Post Marketing

A Facilitator’s Top Three Tips for Strategic Marketing Planning

I recently shared why it’s important to commit time for strategic marketing planning.  Based on my combined experience as a marketer and planning facilitator, here are my top three tips for developing a successful planning session.

1. Be Mission-focused.

The basis for your strategic marketing plan is rooted in your organization’s mission. If your marketing efforts don’t support the company’s mission and goals, then don’t bother.

I post and review the company or nonprofit mission statement in every planning session I facilitate. Keeping the mission front-&-center is critical to helping participants avoid the situation that one executive described: “We spent more time focusing on what we could do rather than what we should do.”

2. Be Creative

Critical thinking and creative thinking are not mutually exclusive. To keep your planning process interesting, you can better envision and explore possibilities while engaging in “What if … ?” questions. For example: What if we had unlimited resources — what could we achieve? What if we could start over from scratch — what would we do differently? What would happen if our products, services, or brand disappeared — would we be missed?

You can also try a different perspective with this two-step scenario. First, you’ve been hired away by a major competitor’s consulting firm to help them assess your brand’s strengths and weaknesses. Following this assessment, return to your current company role and consider how you can improve your marketing to gain and keep a competitive edge.

3. Be Realistic

Besides being mission-focused, it’s also important to recognize the scope of your organization’s capacity and commitment. In the course of creative and meaningful discussion, it’s easy to develop an extensive list of marketing ideas for consideration. That’s why I advocate planning participants develop and agree on a realistic set of two to four mission-focused marketing activities that support their company’s strategic goals. The worst possible outcome from a strategic planning session is for participants to generate an exhaustive laundry list of ideas and actions that overwhelm them. Seriously, it’s a small step from discouraged to disengaged.

For being realistic when it comes to marketing planning, here’s my favorite quote from Dr. Phil Kotler:

“Marketing is a learning game. You make a decision. You watch the results. You learn from the results. Then you make better decisions.”

Happy marketing planning!